You won't be able to move folders but can move all the messages in a folder at once.Ĭheck the box next to all the messages you want to archive.ĭrag them to the folder in the navigation pane labeled Personal Archive.
ARCHIVE IN OUTLOOK 2011 FOR MAC FOR MAC
Mac Outlook Archive Settings Video Tutorial to Save OLM Files to Outlook Outlook For Mac Auto Archive. Outlook Mac Archive Tool is a native Mac application for managing your mail and calendar items in Outlook Mac for Office 365 and Outlook Mac 2011, including archiving not just to your local hard drive/storage but also optionally to the cloud (such as a GMail account). If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. After converting the OLM file to PST, you can free-up space from your Outlook for Mac account by removing the emails/messages from Inbox. See Retention and archive policies in Outlook Web App for instructions. In the When a new message arrives: section, choose Date Received and Is Greater than or Equal To. Enter a name for the rule, such as Archive. Click the + at the bottom of this window. In the ON MY COMPUTER section, select Exchange. Although admins set policies for the entire organization, you can override the policies to suit your needs. Step 2: Create a Rule On the Tools menu, click Rules.
olm file on your Mac, and then choose Import. In the Import box, select Outlook for Mac archive file (.olm) > Continue. Archive policies control how long messages are left in an email folder before they're moved to an archive retention policies control how long your messages will be saved. In Outlook 2016 for Mac or Outlook 2019 for Mac, on the Tools tab, choose Import. Best practices for moving your mail to the archiveĪlthough you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.Īrchive and retention policies are set by your IT or Microsoft 365 administrator.
Talk to your IT or Microsoft 365 admin about co-locating them. If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive.
ARCHIVE IN OUTLOOK 2011 FOR MAC HOW TO
Does anyone know how to archive the older messages so that they are easy to retrieve and then reduce the current file sizes. There are 40,000 items in it at the moment including some v large folders. Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud). My mac is slowing down and need to reduce the size of my outlook files.
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